From 1st January 2022, you can find your dream job in our vacancies offer provided by ROMSEY TOWN COUNCIL Agency. For example you can find there a job from location Hampshire, Romsey, United Kingdom functional area Administration, position Civic Administrator/Planning Clerk.
To support the Chief Officer and the Town Mayor in their roles, ensuring efficient and effective running of all the Council's operating systems, general office practices, arrangements for civic activities and the proper functioning of the Council.
Responsible for Town Hall Reception.
Deal with answerphone messages.
Responsible for opening, sorting, date stamping all Town Hall post ensuring it is dealt with effectively, including coding invoices. Franking and posting of all out-going mail.
Deal with email messages including invoices
Responsible for stationery within the Town Hall office ensuring all staff have relevant stationery required to carry out their duties.
Maintain noticeboards outside Town Hall with council notices.
Manage Mayor's Diary on Website
Collation of books for Full Council Meetings.
Selling tickets using the Ticketsource online system.
Responsible for Town Crier's diary and billing for his attendance if required.
Manage the organisation of Romsey Town Marshals to run events in the town, usually 8-10 times a year including ordering 2-way radios (including St Georges Day)
Assist Chief Officer in whatever way is necessary to help her fulfil her role.
Manage Street Collection Licences for Romsey Town Centre
Manage bandstand bookings in Romsey Memorial Park
Complete grant applications for funds from Hampshire County Council or Test Valley Borough Council for various projects undertaken by Romsey Town Council
Maintain the Emergency Plan Contacts database.
Organise licences for banners/bunting as necessary.
Planning Clerk (in conjunction with 2nd Administrative Officer)
Organise Agendas and Minutes for Planning Committee meetings.
To Clerk Planning Meetings held every four weeks (Thursday evening 7.30 pm).
Ensure website is up to date with Agendas and Minutes.
Book slots on Southern Area Planning Agenda if required.
Open Mayors post, keep diary, answer letters and any other administrative tasks required.
Administer Mayor's charities including recording all donations and payments made and costs involved in running events.
Organise Mayor Making and Mayors at Home including refreshments if required.
Ensure Senior and Junior Maces are in attendance for Mayoral functions.
Organise fund raising events as required by current Mayor, such as balls, quizzes, barn dances .
Maintain contacts database.
Liaise with Building Manager and Events Manager for all Mayoral Events.
Excellent people skills, both on the telephone and in person.
Flexible attitude and to be available to accommodate all events.
Excellent IT skills - competent in Microsoft Office Systems.
There are a number of events each year that need to be project managed and attendance will be required on the day/evening of these events.
Attend and take minutes at Christmas Meetings
Project manage Christmas Light Switch On event including
road closures including advance signage
first aid cover,
booking room for reception, sending out invitations, organizing catering
organizing compere for the evening and vicar to bless the lights
liaison with Carnival Committee re Winter Carnival and Lantern Parade Committee
liaison with Building Manager and Events Manager
organizing Town Marshals
Assist Rotary Club and The Chamber of Commerce with their Christmas events - involves organising road closures and marshals/radios.
Organise Remembrance Sunday Parade in conjunction with Romsey Abbey, the Armed Forces, the Parade Marshal and all the youth groups in Romsey. Includes:
Booking Caledonian Pipe Band and liaising with them on day
Booking Michelmersh Silver Band and Romsey Old Cadets
Booking Canon and officers for Armistice Day
Ensuring Parade Marshal is available
Arrange meeting for Parade members and rehearsals for standard bearers
Booking first aid cover
Booking marshals/radios for the road closures
Liaise with Scouts over roping off Memorial Park
Liaise with sound engineer
Arrange for someone to hand out orders of service in the Park
Liaise with Lord Lieutenants office
Arrange meeting with relevant parties and take minutes for circulation
Organise the civic side of Remembrance including Civic Procession and Mayors Reception. Includes:
Sending out invitations to Civic Party, to guests of the Mayor and to Youth Groups